Features

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How does
OnCare help YOU?

OnCare is a purchasing software that helps you to be more cost efficient with your spending. We have many advanced features in our system that are simple to use that will help save you time and money. This can help you to expand your business.

We are not just a software company. We are a service. We are dedicated to our customers and will help you every step of the way. We will show you how to use our software to become more efficient at purchasing. With this increased efficiency, you will have reduced costs, which can bolster your business.

Oncare
Features

The OnCare software offers many great features. Check them out below:

  • Approval Chain
  • Approving an Order
  • Budget Per department
  • Budgets Alerts
  • Create Order from History
  • Receiving
  • Reconciliation
  • Reduce cost by least cost picking
  • Reporting Dashboard
  • Reports
  • Standing Orders
  • Upload Management
  • User Rights
  • Vendor Integrations
  • Census Management
  • OnCare Mobile
  • Punchout
  • Approval Chain

    At OnCare, the approval process is key. We have a multi-tiered approval chain that allows you to customize which users need to be approved. For example, you can set that John needs his orders approved, but Jane can approve her own orders. You can also set an amount the order would need to be approved at and anything below that amount users can approve themselves. For example, you can decide that John can approve his own orders if they are below 100 dollars, but if they are above 100 dollars, Jane will need to approve them. You can also decide how many approvers you would like in the approval chain. For example, you can make it that John, a facility user who does purchasing for the medical department, needs to be approved by Jane, the facility administrator, and that the final approver will be Sam, who works for a nursing home management company.

    Additionally, you can designate a separate final approver for each facility and department. This means that John, who works in the medical purchasing department, can have Sam as his final approver, while Adam, who works in the dietary purchasing department, can have Eve as his final approver.

  • Approving an Order

    Our approval system is very simple to navigate. Approvers receive an email stating that an order has been sent to them for approval. There is a green approve button and a red deny button in the email. This makes approving orders on the go a very quick and easy process. An approver can be in the stock room, or walking to their car, see the email, and immediately approve the order. All the approver has to do is press the green approve button and the order has been approved. Additionally, approvers can log into the system and see the orders before they approve or deny them. They can also add, remove, or edit products in the order before approving it.

  • Budget per department

    You could designate a weekly or monthly budget. You can also set the budget per department and per facility.

  • Budgets Alerts

    You can also receive email warnings from OnCare alerting you that your budget has been exceeded and asking whether you would like to change the order. You can set who receives the budget warning emails by facility and by department.

  • Create Order from History

    You can create an order using your past order history. This allows you to generate an order with all of the items that a specific facility has ordered in the last X time frame.

  • Receiving

    Receiving allows you to easily audit your vendors by comparing the products ordered with the products received. The only information that you need to enter when receiving is the quantity of items that were shipped to you. All others fields are defaultly entered for you based on your original purchase order.

  • Reconciliation

    When using the reconciliation feature in OnCare, you can compare the invoice amount with the purchase order amount. You can also compare back-ordered invoices. This allows you to be able to compare multiple invoices with a single purchase order.

    OnCare has integrations with many vendors, which allows the vendors to send you electronic invoices. This makes it simpler for you to do reconciliation.

  • Reduce cost by least cost picking

    The OnCare software is set up to help you save money. One way that we do this is through least-cost picking. When you choose a product to add to an order, the software can automatically scan the system for the same item from different vendors. The software will then compare prices for this product and choose the vendor with the lowest price, helping you save money. You can also customize the software's rules for when to choose the cheapest vendor and when to order from a specific vendor.

  • Reporting Dashboard

    The OnCare web dashboard is a great way to get your important numbers quickly and visually. This tool is very advantageous for executives who are trying to compare multiple facilities.

  • Reports

    OnCare offers many different kinds of reports. They are customizable and can generate over 2000 report results. With this many possibilities, you can see your data in almost any way that you can imagine.

  • Standing Orders

    Tired of manually creating the same order every week? With OnCare's standing orders, you can set an order to auto-create itself weekly. You will be notified by email when the orders have been sent.

  • Upload Management

    By using the upload manager, you can easily upload any kind of product- or price-related data via spreadsheet. You also won't need to figure out an exact layout for the spreadsheet because the upload manager helps you to configure the layout when you upload the data. This makes managing data through spreadsheets simple and accessible.

  • User Rights

    OnCare allows you to individually set the rights for each user who has access to the system. You can configure which facilities, vendors, and category rights each individual can use. You could also decide which features of the software you want each user to have the rights to.

  • Vendor Integrations

    With the vendor portal your vendors could integrate with the OnCare software. We have many types of integrations including: pricing, purchase orders, products, and invoices. To learn more about our vendor portal and integrations click here.

  • Census Management

    You could require users to enter the census number each week, so that the approver can see these numbers while approving orders. The census could also be connected to the budget.

  • OnCare Mobile

    Customers have requested global access to OnCare and we responded. Introducing OnCare Mobile. OnCare Mobile gives our customers the ability to view OnCare on phones, tablets, laptops, or any other device with an internet connection. With our new responsive website, the OnCare application can detect what kind of device you are on and adjust itself to allow you to access its features. You can now place orders, approve orders, review the budget and more, all from your mobile device.

    Imagine a situation where you just got into your car after leaving the office at the end of the day. Suddenly you remember that you need to approve an order immediately. It was a long day. You're tired and want to go home. You don't want to walk across the parking lot, back to your office, to approve the order. With OnCare Mobile, all you need to do is sign in, go to the order screen, and click approve. It's that easy.

    Facilities can also place their orders from their phones. Facility users can go into the stock room, check their inventory, and add each item that they are running low on to their order. This can all be done without leaving the stock room.

  • Punchout

    Punchout allows users to shop directly on a vendor's website. Once the vendor is integrated with OnCare, when placing your order, you can choose which vendor you would like to do punchout with. You choose the products you would like to order from the vendor's site, click punchout, and the order is placed through the OnCare system. This allows you to easily keep track of your orders by creating a PO in OnCare for the order. We currently have punchout with vendors such as Amazon, McKesson, TwinMed, and more.

Approval Chain

At OnCare, the approval process is key. We have a multi-tiered approval chain that allows you to customize which users need to be approved. For example, you can set that John needs his orders approved, but Jane can approve her own orders. You can also set an amount the order would need to be approved at and anything below that amount users can approve themselves. For example, you can decide that John can approve his own orders if they are below 100 dollars, but if they are above 100 dollars, Jane will need to approve them. You can also decide how many approvers you would like in the approval chain. For example, you can make it that John, a facility user who does purchasing for the medical department, needs to be approved by Jane, the facility administrator, and that the final approver will be Sam, who works for a nursing home management company.

Additionally, you can designate a separate final approver for each facility and department. This means that John, who works in the medical purchasing department, can have Sam as his final approver, while Adam, who works in the dietary purchasing department, can have Eve as his final approver.

Approving an Order

Our approval system is very simple to navigate. Approvers receive an email stating that an order has been sent to them for approval. There is a green approve button and a red deny button in the email. This makes approving orders on the go a very quick and easy process. An approver can be in the stock room, or walking to their car, see the email, and immediately approve the order. All the approver has to do is press the green approve button and the order has been approved. Additionally, approvers can log into the system and see the orders before they approve or deny them. They can also add, remove, or edit products in the order before approving it.

Budget by department

You could designate a weekly or monthly budget. You can also set the budget per department and per facility.

Budgets Alerts

You can also receive email warnings from OnCare alerting you that your budget has been exceeded and asking whether you would like to change the order. You can set receives the budget warning emails by facility and by department.

Create Order from History

You can create an order using your past order history. This allows you to generate an order with all of the items that a specific facility has ordered in the last X time frame.

Receiving

Receiving allows you to easily audit your vendors by comparing the products ordered with the products received. The only information that you need to enter when receiving is the quantity of items that were shipped to you. All others fields are defaultly entered for you based on your original purchase order.

Reconciliation

When using the reconciliation feature in OnCare, you can compare the invoice amount with the purchase order amount. You can also compare back-ordered invoices. This allows you to be able to compare multiple invoices with a single purchase order.

OnCare has integrations with many vendors, which allows the vendors to send you electronic invoices. This makes it simpler for you to do reconciliation.

Reduce cost by least cost picking

The OnCare software is set up to help you save money. One way that we do this is through least-cost picking. When you choose a product to add to an order, the software can automatically scan the system for the same item from different vendors. The software will then compare prices for this product and choose the vendor with the lowest price, helping you save money. You can also customize the software's rules for when to choose the cheapest vendor and when to order from a specific vendor.

Reporting Dashboard

The OnCare web dashboard is a great way to get your important numbers quickly and visually. This tool is very advantageous for executives who are trying to compare multiple facilities.

Reports

OnCare offers many different kinds of reports. They are customizable and can generate over 2000 report results. With this many possibilities, you can see your data in almost any way that you can imagine.

Standing Orders

Tired of manually creating the same order every week? With OnCare's standing orders, you can set an order to auto-create itself weekly. You will be notified by email when the orders have been sent.

Upload Management

By using the upload manager, you can easily upload any kind of product- or price-related data via spreadsheet. You also won't need to figure out an exact layout for the spreadsheet because the upload manager helps you to configure the layout when you upload the data. This makes managing data through spreadsheets simple and accessible.

User Rights

OnCare allows you to individually set the rights for each user who has access to the system. You can configure which facilities, vendors, and category rights each individual can use. You could also decide which features of the software you want each user to have the rights to.

Vendor Portal

With the vendor portal your vendors could integrate with the OnCare software. We have many types of integrations including: pricing, purchase orders, products, and invoices. To learn more about our vendor portal and integrationsclick here.

Census Management

You could require users to enter the census number each week, so that the approver can see these numbers while approving orders. The census could also be connected to the budget.

OnCare Mobile

Customers have requested global access to OnCare and we responded. Introducing OnCare Mobile. OnCare Mobile gives our customers the ability to view OnCare on phones, tablets, laptops, or any other device with an internet connection. With our new responsive website, the OnCare application can detect what kind of device you are on and adjust itself to allow you to access its features. You can now place orders, approve orders, review the budget and more, all from your mobile device.

Imagine a situation where you just got into your car after leaving the office at the end of the day. Suddenly you remember that you need to approve an order immediately. It was a long day. You're tired and want to go home. You don't want to walk across the parking lot, back to your office, to approve the order. With OnCare Mobile, all you need to do is sign in, go to the order screen, and click approve. It's that easy.

Facilities can also place their orders from their phones. Facility users can go into the stock room, check their inventory, and add each item that they are running low on to their order. This can all be done without leaving the stock room.

Punchout

Facilities can also place their orders from their phones. Facility users can go into the stock room, check their inventory, and add each item that they are running low on to their order. This can all be done without leaving the stock room.